Credit Union Careers 

Executive Assistant

Location: Port aux Basques, NFL

Employer: Atlantic Edge Credit Union

Closing Date:

In 2023, the members of Atlantic Edge Credit Union, Eastern Edge Credit Union and Hamilton Sound Credit Union voted in favour of merging to create one credit union that benefits all members, employees, and communities.

We’re a cooperative—a small point, but a big difference. With over 24,000 members and $500 million in assets, Atlantic Edge Credit Union empowers the people and communities we serve by providing financial services and advice built on honesty, fairness, and trust. Being a cooperative means our members are also our owners—which means what’s good for you, is good for us.

From everyday banking needs like chequing and savings accounts, investments, credit cards, mortgages, loans, and business banking, we offer all the products and services you expect from your financial institution.

Location: Port aux Basques

The Position

Reporting to the CEO, the Executive Assistant provides confidential administrative support services to the CEO, Board of Directors, and the corporate functions of the Credit Union. As you sit at the center of the organization you will coordinate and assist both corporate and branch staff with project initiatives, coordination of events, meeting preparation and general administrative support.

Main Responsibilities & Focus

  • Provide high quality confidential secretarial and administrative support to the Executive team and Board of Directors including, processing incoming/outgoing mail, composing internal and external correspondence, providing editorial support for reporting purposes, general project support and calendar maintenance
  • Coordinate Senior Management and Board of Director travel and accommodation arrangements
  • Record, transcribe, distribute, and maintain master record of Board and Committee meeting minutes
  • Maintain records for all Board activities
  • Coordinate and arrange meetings, programs, events while overseeing event budget
  • Provides file support and troubleshooting as required to branch staff
  • Coordinates office supplies and services as required
  • Maintain AECU’s policies and procedures manual for new and existing policies
  • Respond to member inquiries/escalations
  • Assist and support corporate departments in various projects, activities and testing

The Person

The successful candidate will have successfully completed a diploma in office management or administration, plus have 3 – 5 years’ related experience; or an equivalent combination of education and experience

The successful candidate will also have:

  • Proven ability to record and transcribe minutes; create, compose, and edit written materials
  • Demonstrated understanding of basic accounting practices, procedures, and terminology
  • Working knowledge of products and services
  • Knowledge of policies and procedures related to job responsibilities and the regulatory environment
  • Proficient in the use of IT equipment (i.e., projector/mic setup)
  • Advanced knowledge in the use of video call software (zoom and Microsoft Teams)
  • Demonstrated time management and organizational skills
  • Strong interpersonal skills
  • Superior oral and written communication skills
  • Proficient in the use of Microsoft Office Applications, and 0365

What’s in it for you?

-An exceptional workplace culture, and an opportunity to join an engaged and community-driven team

– Competitive compensation and benefit packages with performance-based incentives

– Flexible work arrangements including Flex Time, Telework, and Hybrid depending on the role requirements

– Generous benefit package including a flexible health and dental plan (minimum 60% employer paid), including life insurance, ADD, EAP, optional Critical Illness and Best Doctors

– Minimum 6% contribution with employer matching in a Defined Contribution Pension Plan

– Tuition reimbursement, training, and personal development opportunities

– We encourage regular manager-employee performance feedback and goal alignment through our employee performance tracking program

– Additional benefits, include but are not limited to paid volunteer, sick time and personal leave, reduced rates on employee loans/mortgages and no service fee banking

– Living Wage Employer

Interested in applying?

Atlantic Edge Credit Union values diversity in the workplace and we are committed to the principle of Employment Equity.  We are an equal opportunities employer and encourage the recruitment and promotion of aboriginal peoples, persons with disabilities, visible minorities, and women, to ensure that they are equitably represented at all levels.

The successful candidate must be legally eligible to work in Canada, and where applicable have a valid work or study permit.

Please note that all offers of employment are conditional upon the acceptance of an Individual Bond Application which includes a criminal record check and a credit check.

How To Apply

To apply, please submit your resume to humanresources@aecu.ca.

 

Applications will be accepted until the position has been filled.